Will the system automatically post and settle every document?

Document handling follows the configuration and agreed rules. Automation covers defined cases, while matters requiring additional information or a decision remain with the responsible people.

How are data access and system maintenance arranged?

During implementation, we establish user roles, access scope and the conditions for running and maintaining the system. Environment details, support, data backups and recovery should be included in the project agreements.

SYSTEM AREA

Every cost with an owner and a timely decision.

A purchase invoice or an employee expense follows the same path: description, owner, approval, then posting and payment. Vector ERP shows where a cost is waiting and for whom.

SEE HOW IT WORKS

Vector ERPCosts in circulationMockup · sample data

Awaiting approval: 7
Blocked: 1
Approved: 0
Rejected: 0

Costs in circulation
Company / description	Owner	Status	Amount
Chłodtech HurtowniaR32 refrigerant	Anna Nowicka	Awaiting approval	4,920 PLN
Receipt — fuel	Jan Wróbel	Awaiting approval	380 PLN
Elektro-Max HurtowniaCables and electrical fittings	Anna Nowicka	Awaiting approval	12,700 PLN
Telkom PlusGSM plan — service team	Marta Lis	Awaiting approval	1,845 PLN
Business trip — hotel in Gdańsk	Ewa Kaczmarek	Awaiting approval	640 PLN
BHP-Serwis SzkoleniaHealth and safety training for technicians	Karolina Dąbrowska	Awaiting approval	2,400 PLN
Receipt — parking at a client site	Tomasz Górski	Awaiting approval	215 PLN

FZ/10/2026/152

4,920 PLN

Chłodtech Hurtownia · R32 refrigerant

Received
Classified
3Awaiting approval
4Approved
5Ready to post and pay

Funding: Company account
Owner: Anna Nowicka

Choose a cost to approve, decide and save — the next cost opens automatically.

From receipt to payment

A cost is received, described and assigned to an owner, goes to approval and is then ready to be posted and paid.

Received and classified
Awaiting approval
Ready to post and pay

A decision with a reason

The approver accepts the cost or rejects it with a reason. The next document opens straight away, so the queue does not mean clicking through lists.

Queue views

Blocked costs, refunds, costs awaiting approval and ready costs are separate views. You can see what is stuck and why.

Source of funding

A cost paid from the company account, from cash, by card or from an employee's own money goes to the right settlement, including employee settlements.

Next: posting and payment

An approved cost is ready to be posted and can go into a payment batch together with other liabilities.

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Questions about this area

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From lead to payment Tailoring Implementation

LET’S TALK ABOUT YOUR BUSINESS

Which process would you like to improve first?

Tell us how you move from agreements to delivery and settlement today. Together, we will find a useful starting point.

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