Will the system automatically post and settle every document?

Document handling follows the configuration and agreed rules. Automation covers defined cases, while matters requiring additional information or a decision remain with the responsible people.

How are data access and system maintenance arranged?

During implementation, we establish user roles, access scope and the conditions for running and maintaining the system. Environment details, support, data backups and recovery should be included in the project agreements.

SYSTEM AREA

From a payment on a statement to a settled invoice.

A payment on the account does not yet tell you which document it pays. Vector ERP suggests matching invoices, handles exceptions and prepares payment batches.

SEE HOW IT WORKS

Vector ERPPayments and bankMockup · sample data

Transactions: 11
To handle: 11
Settled: 0
Exceptions: 0

Transactions from the MT940 statement
Date	Amount	Status
11/10	+12,300 PLN	To match
11/10	+4,920 PLN	To match
11/10	−35 PLN	To match
12/10	+7,380 PLN	To match
12/10	−2,000 PLN	To match
12/10	+3,690 PLN	To match
12/10	−1,845 PLN	To match
13/10	+18,450 PLN	To match
13/10	+2,460 PLN	To match
13/10	−12 PLN	To match
13/10	+500 PLN	To match

Transaction 11/10 · +12,300 PLN

Arkada Nieruchomości · FV/10/2026/014

Suggested invoices

FV/10/2026/014Confidence 98%
12,300 PLN
- Invoice number in title
- Same amount
- Same counterparty
FV/10/2026/009Confidence 41%
12,300 PLN
- Same amount

Choose a transaction from the statement. The system suggests invoices with a confidence score — check the suggestion and approve it.

Statement data

Importing a statement in MT940 format provides the list of transactions to handle. File variants are confirmed for the banks your company uses. The import does not make a transfer.

Matching candidates

For each transaction the system suggests matching invoices with a confidence score: invoice number in the title, amount, counterparty. The operator checks the suggestion and approves it.

Amount assigned and amount remaining

A payment may cover part of a receivable. The assigned amount and remaining balance are shown on the invoice, and the next payment closes the item.

Exceptions have their own handling

A bank fee, an exchange difference, an own transfer or an unrecognised transaction goes to exceptions and is marked in one action instead of waiting as unmatched.

Payment batches

You group liabilities into a batch. Before export the system checks the accounts against the VAT White List and split payment, and prepares the file in Elixir-0 or iPKO format.

Questions about this area

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